By submitting an Application for Space, Exhibitor agrees to comply with the following HAI HELI-EXPO 2017 Rules & Regulations, and to ensure that its officials, officers, directors, employees, agents, representatives, and contractors also comply.
1. Exhibition Objectives
To promote interest in, and demand for, vertical flight aircraft and vertical flight related products and services, as well as aviation related products and services.
2. Convention Sponsorship/Management
The HAI HELI-EXPO annual convention and exposition (“the Show”) is produced by and is the property of the Helicopter Association International, hereinafter referred to as “HAI” or “Association.” HAI will provide all convention/exposition management functions.
3. Exhibitor Representative Responsibility
Each exhibiting company (“Exhibitor”) must name at least one person to be the official representative and responsible party (“Exhibitor Representative”). The Exhibitor Representative will receive all relevant materials relating to the HAI HELI-EXPO 2017. The Exhibitor Representative shall be authorized to enter into such agreements as may be necessary for fulfillment of obligations to HAI and to other contractors, subcontractors, and consultants.
4. Acceptance of Rules and Regulations
These HAI HELI-EXPO Rules & Regulations incorporate by reference the Exhibitor Prospectus, the Application for Space, all other directions issued or to be issued by HAI or Global Experience Specialists, and the rules and regulations of the Kay Bailey Hutchison Convention Center Dallas (KBHCCD) including but not limited to its Event Resource Guide, building guidelines, policies, Guidelines for Smoking, Texas State Fire Marshal Requirements, First Aid Policy, and Texas Sales and Use Tax for the use of the KBHCCD (available at http://www.dallasconventioncenter.com/exhibitor-services/event-resource-guide/). To the extent there is an inconsistency between any of the HAI HELI-EXPO 2017 Rules & Regulations, the rule imposing a greater obligation on the Exhibitor shall apply and take precedence. By submission of an Application for Space, the Exhibitor (a) agrees to abide by such HAI HELI-EXPO 2017 Rules & Regulations; (b) signifies that it understands and agrees that its right to the use of space allocated to it for HAI HELI-EXPO 2017 by HAI Show Management is contingent upon Exhibitor’s cooperation with HAI Show Management and compliance with HAI HELI-EXPO 2017 Rules & Regulations; (c) warrants that the representations made by Exhibitor in its Application for Space, and all other representations made by Exhibitor to HAI Show Management, are true, accurate and complete; (d) warrants that it either possesses or will possess no later than the first day of HAI HELI-EXPO 2017, all licenses, permits and requirements of the state and locality in which the show is being held; and (e) warrants that it possesses all insurance required by the HAI HELI-EXPO 2017 Rules & Regulations. Also, by submission of an Application for Space, Exhibitor agrees that its violation of the HAI HELI-EXPO 2017 Rules & Regulations shall be grounds for termination of Exhibitor’s right to the use of space allocated to it by HAI Show Management and forfeiture of all fees paid by Exhibitor for HAI HELI-EXPO 2017, and such other remedies as may be appropriate. Violating exhibitors will be ineligible for HAI HELI-EXPO 2017 Lotteries 1 and 2, and/or the violating exhibitor’s placement on the show floor will be jeopardized. The Exhibitor Prospectus and the HAI HELI-EXPO 2017 website represent a good-faith attempt by HAI to describe HAI HELI-EXPO 2017 to prospective exhibitors. HAI is not responsible for errors contained therein. Because there are many details and aspects of HAI HELI-EXPO 2017, the Exhibitor Prospectus is not warranted to be complete. Prospective exhibitors are expected to contact HAI for further information. All matters and questions are subject to the discretion of the HAI Show Management. In addition, while the Exhibitor Prospectus and the HAI HELI-EXPO 2017 website represent HAI’s good-faith effort to describe its plans for HAI HELI-EXPO 2017, the information and rules contained in the Exhibitor Prospectus and website are subject to change at any time by HAI Show Management and such changes shall be binding upon Exhibitors. Moreover the policies and rules and regulations of the KBHCCD change from time to time and such rules and regulations, as changed, shall be binding on each Exhibitor. HAI reserves the right to change the HAI HELI-EXPO 2017 content, timing, speakers, or venue, without notice or liability to Exhibitor.
5. Exhibit Eligibility
Exhibits shall feature products or services related to the design, operation, or servicing of manned and/or unmanned aircraft. HAI reserves the right to deny space to any company whose products and services are not directly related to aviation operations or activities. HAI reserves the right to determine the eligibility of a company or its product for inclusion in the exhibits, and reserves the right to remove or modify exhibits that, because of noise, method of operation, materials, or for any other reason, become objectionable to HAI. HAI also reserves the right to prohibit or remove any exhibit that, in the opinion of HAI Show Management, does not meet the Exhibit Eligibility criteria of this paragraph or may detract from the general character of the Show as a whole. HAI also reserves the right to prohibit from exhibiting or attending any Exhibitor or any of that Exhibitor’s employees, agents, contractors, representatives, patrons, guests, or invitees that, in HAI’s sole discretion, demonstrated unprofessional behavior during a prior HAI HELI-EXPO annual convention and exposition. HAI reserves the right to require an Exhibitor to modify or remove exhibits, even after they are on the show floor. In such event, neither HAI nor Helicopter Foundation International (“HFI”) shall be liable to any Exhibitor for any refund of exhibit fee, expenses incurred by the Exhibitor, or any cost, damage, expense or loss of revenue. The acceptance or rejection of any company or product for exhibit space does not constitute or imply endorsement of or judgment about the merit of the company or its product(s) or service(s).
6. Booth/Space Assignment
Assignment of space is determined by two separate lotteries (click here for more information). Every effort will be made to accommodate each Exhibitor’s preferred location; however, HAI cannot guarantee placement in any space selections requested by exhibitors. HAI reserves the right to assign space subject to such parameters as booth size and design, maximum attendee traffic flow, and relationship to similar exhibits.
7. Program Listing
Exhibitors will be listed in the HAI HELI-EXPO 2017 Program & Exhibit Guide by the organization’s name, exactly as provided by the Exhibitor under “Exhibiting as Company Name” on the Application for Space. If a different listing is preferred, notification must be provided in writing to the HAI Show Management by December 23, 2016 — restrictions do apply. The “Products & Services” section of the HAI HELI-EXPO 2017 Program & Exhibit Guide is derived directly from the Exhibitor’s “Products” listing in the HAI membership database. Please review this listing when renewing HAI membership, or online at www.rotor.org.
8. Booth Types – Click here
9. Booth Specifications and Height Restrictions
All exposed parts of any display must be finished so as not to be objectionable to HAI. HAI may order draping or end caps (at the Exhibitor’s expense), for units with exposed wire structures, electrical wires, etc., along an aisle or at the edge of booths. Such exposure usually occurs when the Exhibitor has not clearly thought out the layout of Island Displays, or with units that sit out from the back wall/drapes and/or curve toward the front of the booth (pop up exhibits), and are usually, but not necessarily, located at the end of an aisle. All display material and demonstrations must be confined to the limits of the Exhibitor’s purchased display space. Normal aisle traffic cannot be interfered with at any time, for any reason. Only rotor blades may extend into aisles (such extensions must be over 7′ from the ground and may not extend more than 5′ into aisles). Hardback booths must be designed to provide a minimum of 9″ clearance to the rear booth line for access to electrical service. If access to electrical equipment is not available, electric power may be denied. No products, equipment, or booth construction may be placed in such a way as to obstruct the view of neighboring exhibits from visitors passing through the aisles, as determined by HAI Show Management. No part of the exhibit or other materials may be posted, nailed, or otherwise affixed to walls, doors, or other surfaces in a way that might damage, mar, or deface the exhibit area premises, booth equipment, or furnishings. Exhibitors must surrender exhibit space in the same condition as at the commencement of occupation. Exhibitors must place all trash and unused packing materials in designated receptacles. Exhibitor shall be solely responsible for any damage to the premises caused by Exhibitor or Exhibitor’s employees, agents, contractors, representatives, patrons, guests, or invitees, or for any cleanup required to return Exhibitor’s exhibit space to the same condition as at the commencement of Exhibitor’s occupation, and Exhibitor shall pay compensation for such damage to HAI or the property owners upon written demand.
10. Booth Staffing
Exhibits shall not be dismantled before 4:00 p.m. Eastern time on the final day of the Show. Early dismantling may result in a fine and ineligibility for future lottery drawings. Booths must be staffed during the hours of the Show as stated in the Exhibitor Prospectus.
11. Delivery and Removal During Show
No delivery or removal of any portion of an exhibit will be permitted during the term of the Show without permission of HAI Show Management.
Exhibitors may cancel/withdraw from the Show subject to the following conditions and restrictions: (a) Exhibitor shall give HAI Show Management written notice of intent to cancel/withdraw all, or part of, assigned exhibit space. Prior to November 4, 2016, a cancellation fee of 25% of the total booth rental will be retained by HAI. Prior to December 2, 2016, a cancellation fee of 50% of the total booth rental will be retained by HAI. Cancellation and reduction refunds are not immediate and may occur after the Show. If notice is received after December 2, 2016, no refund will be made; (b) Exhibitors canceling an entire exhibit shall release their hospitality suites reserved with the hotels listed in the HAI housing block; (c) If HAI does not receive complete payment by the stated deadlines, HAI will assume that the exhibitor has cancelled the space; (d) Reductions that result in open space that HAI Show Management is unable to sell may result in booth reassignment for an Exhibitor reducing the size of its booth; (e) Applications for Space submitted after the December 2, 2016, cancellation deadline are not eligible for refund, but will be eligible for Lottery 1 of HAI HELI-EXPO 2018, if the Exhibitor notifies HAI, in writing, before January 20, 2017, of its intent to cancel. This will allow Show Management time to relocate another Exhibitor to the space or plan a use for the empty space. Cancellation fees or booths that do not receive a refund are not able to be applied as a credit toward current or future year fees.
13. Sharing/Subletting of Space
Each exhibiting company or division thereof must submit a separate Application for Space — no exceptions! Exhibitors shall not assign, sublet, or share the whole, or any part of, exhibit space purchased without the knowledge and prior written consent of HAI Show Management. The display or advertising of a third party’s product constitutes sharing space. Failure to receive written consent from HAI to share exhibit space in advance (including displaying the advertising of another company’s product or service) may result in the removal of Exhibitor(s) from the exhibit space or an additional exhibit charge of $2,650 per 10′ × 10′ space and/or $3,250 per 20′ × 40′ static space, per company, per space. If Exhibitor(s) sharing space is not a member of HAI, the charge per company will be $3,850 per 10’ × 10′ exhibit space and/or $4,450 per 20′ × 40′ static space.
14. Fault of Occupancy
Any Exhibitor failing to occupy reserved space by 3:00 p.m. Eastern time, March 6, 2017, shall forfeit the space without reimbursement. Exhibitors arriving after this time must contact HAI Show Management to determine if space is available and, if so, to schedule their move-in. Late arriving exhibitors may be given booth space other than their original assigned space at the discretion of HAI Show Management. Late exhibitors may be requested to wait until after the exhibit hall closes in order to move-in.
15. Unoccupied Space
HAI shall have the right to use any unoccupied space beginning at 3:00 p.m. Eastern time, March 6, 2017, to suit its own convenience, including relocating an Exhibit or selling the space to another Exhibitor without any rebate or allowance to the defaulting Exhibitor. HAI assumes no responsibility for having included the name of the defaulting Exhibitor, or description of company products/services in any printed or electronic materials related to the Show.
16. Distribution of Materials
Publications and advertising material of any description may be displayed and distributed only within the display space(s) assigned to the Exhibitor presenting such material. No Exhibitor is permitted to distribute materials outside of their assigned exhibit space. Exhibitors are not permitted to display or distribute advertising materials, of any description, booth-to-booth. Materials distributed to other booths will be confiscated.
17. Direct Selling
Selling on the show floor (payment received and product or service delivered on-site) is prohibited except where specifically authorized in writing by HAI Show Management in advance. Exhibitor bears sole responsibility to obtain all licenses and permits necessary for conducting such business in the state and locality in which the Show is being held.
18. Canvassing and Solicitations
Except by exhibiting companies, canvassing and solicitations are prohibited outside the KBHCCD. Canvassing by exhibitors outside their assigned booth(s) is prohibited except where specifically authorized in advance, in writing by HAI Show Management. Examples include but are not limited to dropping promotional materials in booths, publication bins, food courts, etc. Solicitations for charitable contributions of any kind are not permitted unless approved in writing by HAI in advance. HAI must receive requests for direct selling, contests, and fund-raising activities before December 5, 2016.
19. Dress Code
Persons under the control of Exhibitor must be appropriately attired at all times. Exhibitor agrees to comply with HAI’s sole determination that particular attire is not appropriate.
20. Music Licensing and Noise Levels
Exhibitor acknowledges that if events require the use of live or recorded music protected by U.S. copyright laws, such performances will not be permitted at HAI HELI-EXPO 2017 without prior written approval from HAI Show Management. Exhibitor shall be responsible for obtaining required licenses including but not limited to licenses from any or all of ASCAP, BMI, or SESAC. Exhibitors failing to comply with this rule will solely be responsible for all fees due to music licensing agencies. Exhibitor agrees to defend, indemnify, and hold harmless HAI and its affiliates, officers, directors, members, employees, contractors, subcontractors, agents, representatives, and related organizations (including HFI) and their officers, directors, employees, contractors, subcontracts, agents, and representatives, against any and all expenses, damages, claims, suits, losses, actions, judgments, liabilities, and costs whatsoever (including reasonable legal fees) arising out of, connected with, or resulting from, any failure by Exhibitor to possess the proper licenses for use of live or recorded music.
Excessive sound can be offensive and distracting. Each Exhibitor is responsible to create and maintain an atmosphere that is conducive to conducting business, without excessive noise. Any audio equipment, whether in the booth or as part of the display, may not exceed a reasonable sound level, as determined by HAI Show Management in its sole discretion. Exhibitors shall comply with the following to ensure the appropriate business atmosphere for HAI HELI-EXPO:
21. Food and Beverage
Exhibitor shall not bring into the KBHCCD, or any of its facilities, any food, whether prepared or unprepared or beverages of any kind whatsoever without prior consent of HAI and the KBHCCD. Exhibitor also shall not sell or serve beverages or food from its booth space that competes in any way with the food and beverage service of the KBHCCD, which shall have the sole authority to give approval for the service of food or beverage. Exhibitor shall solely be responsible for payment of fees/charges imposed by the KBHCCD or their designated provider for distribution of such food or beverages.
22.Property Left on Premises
HAI reserves the right to remove or have removed from the KBHCCD all effects of Exhibitor remaining after March 11, 2017 and, at HAI’s sole discretion, to store, to dispose of or have stored these effects wherever HAI, GES or the KBHCCD sees fit. HAI shall not be liable in any way to Exhibitor on account of so removing or storing these effects. Exhibitor shall be responsible for any storage costs.
23. Outside Exhibits and Activities
Exhibitor agrees, subject to expulsion of its exhibit from the convention, not to take advantage of the convention to exhibit products, or services, or to promote or otherwise exploit the company, its product(s) or product name(s) outside the premises of the KBHCCD, or any of the hotels listed in the HAI housing block, during the period of the convention. Exhibitor shall not entertain visitors during HAI HELI-EXPO programs or exhibit hours in a rented function room or facility, or to otherwise induce visitors away from any HAI-sponsored activities.
24. Fire Regulations
Smoking is not permitted inside the KBHCCD meeting rooms, public areas (e.g. restrooms, concourses, etc.), or exhibit hall at any time. Absolutely no storage is allowed in the electrical alleys located behind or between booths or behind drapes in back of booths. Literature for display or distribution shall be limited to a one-day supply. Reserve supplies of literature must be stored outside the facility. Combustible waste, such as broken crates, empty boxes, packing materials, etc., shall not be stored in the exhibit halls, meeting rooms, or exit areas. All curtains, bunting, draping, etc. must be made of flame retardant materials. Exhibitors shall comply with all federal, state, and local fire and building codes that apply to places of public assembly (see the prevailing N.F.P.A. Life Safety Code 101 — available for purchase and downloading at www.nfpa.org) and with the Texas State Fire Marshal Requirements (http://www.dallasconventioncenter.com/exhibitor-services/event-resource-guide/) and KBHCCD Safety and Fire Regulations, which will be available in the Exhibitor Services Kit. Firefighting and emergency equipment may not be hidden or obstructed, including fire extinguishers, strobes, fire hose cabinets, fire alarm pull stations, and standpipes. All emergency exits, hallways, and aisles must be kept clear and unobstructed. Fire lanes must be maintained at all times on the loading dock. Exhibitors should be aware that state, local or municipal codes may impose requirements regarding the minimum or maximum fuel levels applicable to aircraft to be used in exhibits, and that these codes may vary. While some codes require fuel tanks to be topped off, others require fuel tanks to be purged and capped. Exhibitors shall ascertain and comply with all applicable codes, rules and regulations of the state, locality or municipality in which the event will take place.
25. Liability and Indemnification
The Exhibitor agrees to make no claim for any reason whatsoever, including but not limited to negligence, against HAI, HFI, Global Experience Specialists, the City of Dallas, and/or the KBHCCD, nor any of their officials, officers, directors, members, agents, employees, representatives, contractors, subcontractors, or consultants, in conjunction with HAI HELI-EXPO 2017 for theft, loss, damage, fire damage, or destruction of goods; nor for any injury (including bodily injury or death) or damage to himself/herself, employees, agents, contractors, representatives, or to outside parties (including but not limited to patrons, guests, or invitees) while in the technical display quarters or associated conference facilities.
Exhibitor is responsible for damage to the KBHCCD premises caused by Exhibitor or its employees, agents, contractors, representatives, patrons, guests, or invitees.
The Exhibitor shall indemnify, defend (at HAI’s option), and hold harmless, HAI, HFI, Global Experience Specialists, the City of Dallas, and/or the KBHCCD, and their officials, officers, directors, members, agents, employees, representatives, contractors, subcontractors, or consultants (also referred to as “INDEMNIFIED PARTIES”) from and against any and all claims, lawsuits, judgments, demands, actions or causes of action, costs, liabilities, expenses, governmental charges or fines, fees (including attorneys’ fees), or damages, of any kind or nature (including but not limited to property damage and bodily injury, including death) relating to, arising out of, caused by, occasioned by, or in connection with (i) the Exhibitor’s participation in or presence at HAI HELI-EXPO 2017, including but not limited to Exhibitor’s installation, removal, maintenance, occupancy or use at the KBHCCD premises, or any part thereof; (ii) any act or omission of the Exhibitor or any of its members, officers, employees, agents, contractors, representatives, servants, assigns, patrons, guests, or invitees, or (iii) breach of any of the terms or provisions of these HAI HELI-EXPO 2017 Rules & Regulations.
26. Insurance and Certificate of Insurance Requirements
Without limiting the rights to indemnification in paragraph 25, Exhibitor shall maintain for the entire duration of HAI HELI-EXPO (move-in: 02/28/17 through move-out: 03/11/17): 1) (a) Workers’ Compensation Insurance, in the amount required by law, covering all of its employees and/or agents; (b) Employers’ Liability Insurance with limits not less than one million U.S. dollars ($1,000,000) for any one accident, one million U.S. dollars ($1,000,000) for disease each employee and one million U.S. dollars ($1,000,000) disease limit; 2) Commercial General Liability Insurance including but not limited to, Bodily Injury, Property Damage, Broad Form Contractual Liability, Personal Injury, and Products and Completed Operations coverage with limits of liability of at least one million U.S. dollars ($1,000,000) per occurrence of bodily injury and broad form property damage combined, and two million U.S. dollars ($2,000,000) annual aggregate. Policy shall also include Fire Legal Liability coverage with a limit of at least one million U.S. dollars ($1,000,000) per occurrence; 3) Business Automobile Coverage to include owned, hired, and non-owned vehicles with a combined single limit of one million U.S. dollars ($1,000,000); and 4) Umbrella Liability Insurance with an aggregate limit of not less than one million U.S. dollars ($1,000,000) per location covering excess liability over all commercial General Liability, Automobile Liability and Employers’ Liability. The excess portion of the umbrella shall be on a following form basis with respect to the underlying coverage. Any retention or deductible limit applying to the Umbrella Policy shall be paid by the Exhibitor. All coverage specified above shall be on a primary and non-contributory basis. Exhibitor’s insurance shall name as additional insured and hold harmless, without any restrictive modifications, the following entities and their officers, officials, directors, representatives, agents, and employees: Helicopter Association International (HAI), Helicopter Foundation International (HFI), the City of Dallas, KBHCCD, and Global Experience Specialists. For the purposes of this paragraph, the terms “City of Dallas” and “KBHCCD” shall include all authorities, boards, bureaus, commissions, divisions, departments, and offices of the City of Dallas and the individual members, employees, and agents thereof in their official capacities, or while acting on behalf of the City of Dallas. Exhibitor understands and agrees, and shall ensure that, to the extent that the insurance carried by HAI, HFI, the City of Dallas, KBHCCD, or by Global Experience Specialists covers the same claims, losses, damages or expenses (of any kind), that are covered by the Exhibitor’s insurance, the Exhibitor’s insurance shall be primary with respect to those claims, losses, damages or expenses (of any kind), and that the insurance carried by HAI, HFI, the City of Dallas, KBHCCD, or by Global Experience Specialists shall be excess, with no obligation to contribute to those claims, losses, damages or expenses (of any kind) until the Exhibitor’s insurance is exhausted. The carrier providing such insurance shall have an A.M. Best’s rating of at least A- and financial size category of Class VII or better, and shall be authorized to do business in the State of Texas. Additionally, Exhibitor shall provide a waiver of subrogation in favor of HAI, HFI, the City of Dallas, KBHCCD, and Global Experience Specialists and each of their respective insurers, officers, officials, directors, representatives, agents, and employees. Exhibitor shall provide a minimum of 30 days notice to the additional insureds prior to cancellation or change in Exhibitor’s coverage, except for notice of cancellation for nonpayment of premium which shall be given a minimum of 10 days prior to such cancellation. Exhibitor shall provide HAI with certificate(s) of insurance coverage as well as a copy of the endorsement adding the entities specified as Additional Insured, and stating that the location of the Show is a covered location under the policies being certified. Exhibitors displaying aircraft at the KBHCCD premises are required to provide to HAI, written documentation verifying Aircraft Liability Coverage with combined single limit for Bodily Injury, Property Damage, and Passenger Liability for aircraft containing any amount of fuel, or for aircraft trucked in with documentation that fuel tanks are empty and have been purged. Details on Aircraft Liability Insurance and amounts of coverage required will be covered in the Exhibiting Aircraft & Flight Operations Guidelines/Pilot Safety Handbook. Exhibitors are responsible to ascertain and comply with all applicable codes, rules and regulations of the state, locality or municipality in which the event will take place, which may apply to aircraft fuel tanks. In addition, Exhibitor acknowledges that neither HAI, HFI, the City of Dallas, KBHCCD, nor Global Experience Specialists maintains insurance covering the Exhibitor’s property. The Exhibitor is solely responsible for the safeguarding of materials, equipment, and displays at all times. Exhibitors are strongly encouraged to obtain Business Interruption and Property Damage Insurance covering theft and damage to property for the entire duration of HAI HELI-EXPO 2017 (as referenced above) to include shipping to and from the Show, installation, move-in, show days, dismantle and move-out.
27. Americans with Disabilities Act
Concerning the Americans with Disabilities Act (“ADA”), the Exhibitor shall be responsible for and shall comply with non-permanent accessibility requirements for any activities of Exhibitor in Exhibitor’s assigned exhibit space, such as, but not limited to, auxiliary aids for the visually impaired, hearing impaired and mobility impaired. Exhibitor agrees to indemnify, defend (at HAI’s option) and hold harmless the INDEMNIFIED PARTIES from and against any and all claims, demands, costs, expenses, fees (including attorneys’ fees) or damages arising out of or in connection with an allegation that the programs or activities provided by Exhibitor pursuant to the Agreement violate the ADA.
28. Enforcement of Rules
HAI has full power of interpretation and enforcement of these rules. Exhibitors or their employees, agents, contractors, patrons, guests, invitees, or representatives who fail to comply with federal, state, and local laws or ordinances, or who fail to observe the terms and conditions of this agreement, or who, in the opinion of HAI, conduct themselves in a manner inconsistent with the rights of other exhibitors to display their products or services to attendees or act in an unprofessional manner or in a manner unfavorable to the image of HAI may be removed from the exhibit floor without refund or other appeal, and may be barred from future HAI conventions and expositions. This includes persons, things, printed matter, or anything that might be objectionable to HAI. Additionally, HAI and the KBHCCD retain the right to remove from the premises any and all disorderly employees, representatives, agents, guests, invitees, or patrons of Exhibitor and the right to eject any disorderly person or persons from the KBHCCD or any of its facilities; in the event of the exercise of this authority, Exhibitor waives any and all claims for damages against HAI and KBHCCD on account thereof.
Exhibitor’s material violation of the HAI HELI-EXPO 2017 Rules & Regulations shall be grounds for termination of Exhibitor’s right to the use of space allocated to it by HAI, forfeiture of all fees paid by Exhibitor for HAI HELI-EXPO 2017 , and such other remedies as may be appropriate. An Exhibitor whose right to the use of space has been terminated shall be required to vacate and remove its exhibit and all merchandise and personal property from HAI HELI-EXPO 2017. An Exhibitor in violation of HAI HELI-EXPO 2017 Rules & Regulations will further be ineligible for HAI HELI-EXPO 2017 Lotteries 1 and 2, and/or its placement on the show floor will be jeopardized. Any failure, delay or forbearance by HAI in insisting upon or enforcing any provision of the HAI HELI-EXPO 2017 Rules & Regulations shall not be construed as a waiver of, and shall not prejudice HAI’s right to enforce, such provision against any Exhibitor.
30. Contract Jurisdiction
This agreement shall be deemed to have been entered into in the Commonwealth of Virginia, USA, whose body of laws shall at all times govern the interpretation and enforcement of this agreement.
31. Entire Agreement
The Application for Space and the remainder of the HAI HELI-EXPO 2017 Rules & Regulations, including any documents referenced herein or any additional attachments, constitute the entire agreement between the parties, and supersede all oral or written representations by either party or any person acting on behalf of both party, and all written agreements which may have been entered into between the parties. No modification or revision shall be of any force or effect, unless the same is in writing and executed by the parties.
The paragraph headings contained herein are for reference purposes only and shall not in any way affect the meaning or interpretation of the HAI HELI-EXPO 2017 Rules & Regulations.
If any term, provision or covenant in the HAI HELI-EXPO 2017 Rules & Regulations is held to be invalid, void, or unenforceable, the remainder of the terms, provisions and covenants in the HAI HELI-EXPO 2017 Rules & Regulations shall remain in full force and effect and shall in no way be affected, impaired or invalidated.
The Exhibitor may not assign its space at HAI HELI-EXPO 2017 or its rights under the HAI HELI-EXPO 2017 Rules & Regulations, in whole or in part, without prior written consent of HAI.
35. Force Majeure
The event may be postponed or cancelled due to an uncontrollable event, including but not limited to fire, casualty flood, earthquake, hurricane, extreme weather conditions, strike, lockout, failure of power, national emergency, riots, terrorism, war, unavoidable casualty, industrial action, acts of God, severe curtailment of national transportation that represents a clear and adverse effect on the ability of at least forty percent of any documented pre-registered attendees to attend the event, governmental directive which would prohibit aircraft being flown into the City of Dallas or onto the KBHCCD premises, unavailability of the KBHCCD premises, or any other circumstances or events beyond the control of HAI. If the event is cancelled for any reason set forth in this clause, HAI will return to Exhibitor an amount not to exceed the booth space fees received from Exhibitor. The amount returned to Exhibitors will be solely determined by HAI after HAI has received its insurance recovery related to the cancellation, and shall not exceed the amount recovered by HAI through insurance less, at a minimum, HAI’s expenses and other costs. Any fees returned to Exhibitors will be in proportion relative to the booth space fees received from each Exhibitor. Except as provided in this paragraph, HAI and HFI shall not, as a consequence of the event being postponed or cancelled, be responsible for any cost, damage, expenses, or loss of revenue that may be incurred by the Exhibitor.
Exhibitor shall not use fog, haze, smoke effect, pyrotechnic or similar devices or materials without prior written permission from HAI.
Exhibitor shall not cause or permit any nails or other things to be driven into any portion of the KBHCCD, nor cause or permit any changes, alterations, repairs, painting or staining of any part of the premises or furnishing or the equipment thereof, nor do, nor permit to be done anything which will damage or change the finish or appearance of the KBHCCD or the furnishings thereof by any act of Exhibitor or any of its employees, agents, guests, invitees, patrons, contractors, or subcontractors.
Exhibitor shall not bring to the KBHCCD any animals, other than service animals.
Exhibitor shall not display nor permit its agents or permitted entrants to display in the KBHCCD any drug paraphernalia.
Exhibitor and its employees, agents, contractors, representatives, patrons, guests, and invitees shall observe and comply with all laws, statutes, ordinances, rules, resolutions, regulations and acts of the United States, State of Texas, Dallas County and the City of Dallas. Exhibitor shall indemnify, defend (at HAI’s option) and hold harmless the INDEMNIFIED PARTIES from any and all causes of action, claims, losses, damages, costs, and expenses of any nature arising out of, in connection with, or resulting from Exhibitor’s or its members’, officers’, employees’, agents’, servants’, assigns’, contractors’, representatives’, patrons’, guests’, or invitees’ failure to comply with (i) the HAI HELI-EXPO 2017 Rules & Regulations and/or (ii) applicable federal, state, county, city, or municipal laws, statutes, ordinances, rules, resolutions, regulations or acts. The cost of Exhibitor’s compliance is the responsibility of Exhibitor.
Exhibitor shall not bring upon the KBHCCD premises any exhibit, equipment, or vehicle that, within the judgment of HAI or the KBHCCD, would be, or might be, dangerous to persons or property or otherwise incompatible with the structure, systems, and furnishings of the premises, without prior written permission from HAI. Hazardous chemicals and materials, including, but not limited to, pesticides, herbicides, poisons, flammable and combustible liquids, hazardous gases, and chemicals (including oxidizers) are prohibited inside the KBHCCD.
Gasoline, kerosene, diesel fuel, combustible gases, or other flammable liquids may not be stored (permanently or temporarily) in the KBHCCD during an event or during move-in and move-out.
Exhibitor is responsible for removal of hazardous waste and must comply with all applicable federal, state, and local regulations. Hazardous waste includes materials that are ignitable, corrosive, reactive, toxic, or biohazards (as defined in 40 C.F.R. §261 subpart C and D). If materials are questionable, contact HAI. Exhibitor shall reimburse HAI for any and all costs or applicable administrative expenses, including costs for analysis and testing, incurred or paid by or charged to HAI for the removal and disposal of hazardous waste left in, or about, the KBHCCD.
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