Jan. 12, 2018: Exhibiting companies MUST notify Show Management of any exhibitor-appointed contractors (EACs) who will be working on or supervising work on their booth by this date. Exhibitors MUST complete an EAC Authorization Form (part of the Exhibitor Portal) for each of their exhibitor-appointed contractors by Jan. 12, 2018.
Jan. 26, 2018: Exhibiting companies MUST submit a valid Certificate of Insurance (COI) for each EAC to Show Management by this date.
Guidelines for Exhibitor-Appointed Contractors, Independent Decorators, and Other Contractors/Vendors
Exhibitor agrees that if a display house, independent decorator (ID), or outside contractor/vendor, other than those officially appointed by show management, is to be used for installation and dismantling, audiovisual, computer, floral, or any other service, the exhibitor shall submit to HAI a signed notification on the exhibiting company’s letterhead that designates the outside contractor(s) as such and lists all EAC service representatives who are scheduled to work in the exhibit area.
Outside contractors must meet the contractor/vendor requirements of the Las Vegas Convention Center and the Rules & Regulations of the show, and agree to conform to current and acceptable labor contracts. The exhibitor-appointed companies must supply HAI with a certificate of insurance by Jan. 26, 2018, as proof of required coverage (see Certificate of Insurance Requirements below) and comply with the same insurance requirements as the exhibitors. EACs must be licensed to work in the Las Vegas Convention Center and must register through the worker identification system to obtain this license.
ID/EAC Certificate of Insurance Requirements
HAI HELI-EXPO 2018 insurance requirements can be found in No. 26 of our Rules & Regulations.
How to Register EACs
There are three steps to registering each EAC you will use. Please review the following steps carefully to correctly register your EACs.
Step1: Exhibitors MUST assign each EAC to their company through the Exhibitor Portal by Jan. 12, 2018. If you are having issues in the Portal, have related questions, or forgot your password, please email firstname.lastname@example.org.
Step 2: Exhibitors MUST submit a valid COI for each EAC to Show Management by Jan. 26, 2018. Email the certificates to email@example.com. View a sample COI here.
Step3: Exhibitors MUST pay a $250 LVCVA permit fee. Please sign and return this Exhibitor-Appointed Contractor Form with a payment of $250 to the address provided on the EAC form.
ALL VENDORS WORKING WITHIN THE PROPERTY MUST BE LICENSED THROUGH THIS PROCESS. The licensing to work on LVCVA property requires certificate of insurance (general liability & workers compensation) and an annual permit fee.
ID/EAC Labor On-Site Identification Guidelines
The following security regulations and precautions will be used for the security and safety of all participants of HAI HELI-EXPO 2018:
We will do everything possible to make these requirements as smooth as possible for you. We appreciate and thank you for your cooperation in this matter.
Copyright © 2018 Helicopter Association International
1920 Ballenger Avenue, 4th Flr., Alexandria, VA 22314-2898 | T 703-683-4646 | F 703-683-4745 | firstname.lastname@example.org